Employment & Volunteer Opportunities

 
 


AAFB staff work together to strengthen Arizona communities so that all people are well nourished.  Below is a list of current job openings.  Interested candidates must attach a cover letter, resume, and complete the employment application below.

AAFB Staff Opening:

Job Title:  Office Manager/Executive Assistant - posted April 11, 2014

Status:    Full Time – 40 business hours

Reports to:  President & CEO

The Association of Arizona Food Banks (AAFB) seeks a professional, well organized person to serve as both Office Manager and Executive Assistant to the CEO. AAFB is looking for a committed, community-minded individual who values our vision of ending hunger. A qualified candidate will be a self-starter who can work independently to support a small staff with administrative tasks and facilitate the efficient functioning of the office. This candidate will have extensive communications and phone skills, computer literacy skills and understanding of basic bookkeeping requirements for a non-profit organization. Experience in Donor Perfect or other donor management software is preferred.

Required Background, Knowledge, Skills and Abilities:
  • Excellent organizational skills and attention to detail.
  • Proactive problem analysis and problem-solving skills.
  • Capability to use, troubleshoot and teach others to use small office equipment such as copy machine, postage machine, fax machine, multi-line telephone system, etc.
  • Proficient use of Microsoft Office suite of software, and ability to master other specialty software applications, as needed.
  • Excellent verbal and written communication skills.
  • Ability to work with a diverse group of people.
  • Ability to handle a multiple task work environment and remain focused.
  • Ability to work with little or no supervision.
  • Proficient basic financial record-keeping, budgeting and mathematics.
Primary Responsibilities:
Facilitate a cohesive working environment for a small staff of 7. Provide administrative support to the CEO and Director of Development primarily, secondarily to the Director of Communications, as needed. Staff liaison to the Board of Directors, ensuring proper responsibility to meeting procedures and adherence to the bylaws. Responsibility for donor database integrity and assist with acknowledgement for donations. Interact with staff at all levels with a high level of professionalism and confidentiality.

Specific Activities:
  1. Provide support to CEO and senior management by composing letters, drafting or transcribing correspondence, reports, forms, statistical materials, and assuming responsibility that materials needed are prepared in a professional and timely manner.  Provide comprehensive support to assist CEO in meeting deadlines and/or time frames for various programmatic functions, reports, meetings, etc. 
  2. Schedule and assist with developing agenda and information packets for all AAFB Board of Directors, Committee and Task Force meetings. Take minutes or notes, transcribe and send all meeting notices, as directed or scheduled. Maintain up-to-date lists of all Board, Committees and groups with which AAFB interacts.
  3. Maintain CEOs' calendar, schedule meetings and make travel arrangements.
  4. Manage organization of information within the AAFB office to include but not be limited to: general correspondence, incoming and outgoing mail, electronic correspondence, telephone messages, etc. 
  5. Provide information to callers needing emergency food assistance referring them to appropriate food pantries in their neighborhood or community using a variety of resources.  Spanish speaking preferred but not required. Train and assure that clerical workers and other clerical volunteers follow and use accurate referral procedures.
  6. Train designated staff/volunteers in quality of telephone coverage using courtesy, tact, and diplomacy in telephone conversations, telephone referrals, and in welcoming visitors to the office.
  7. Manage donor database, maintenance and data entry. Maintain donor confidentiality and ensure information accuracy in database. Create donor reports for Director of Development during appeals. Train other clerical workers in data entry procedures.
  8. Manage daily incoming mail and monetary contributions. After Business Manager records deposits, oversee and/or complete entry of each donation in donor database and reconcile donation receipts to bank deposit.
  9. Interact with all vendors of supplies and equipment for general office use; order and arrange for delivery of supplies.
  10. Coordinate the monitoring, upkeep and repair of essential office equipment, copy machines, scanner and other equipment.
  11. Provide training for clerical worker, volunteers and other office staff in accordance with established procedures to ensure compliance with use of office equipment.  Coordinate the need for and recruiting/acquisition of volunteers to assist in the work of the Association. 
  12. Assist with special projects and activities, as assigned.
  13. Assist and back up Business Manager with audit related documents, financial record keeping and other budgeting functions.
  14. Serve as the day-to-day liaison to the landlord regarding the office space.
Minimum Qualifications for Education, Training and Experience:
Associate’s degree, office management and computer training, plus five years of progressive job related experience at the executive level.

Supervises:
Clerical assistants and volunteers, as needed.

Salary Range:
$35,000 to $45,000 depending upon experience.

To apply:
Please forward a cover letter and resume with details of prior non-profit experience to brian(at)azfoodbanks.org. Resumes will be accepted until May 5th at 5:00pm.


Volunteer at AAFB or a food bank near you: 
  • AAFB Front Office Volunteer
     
  • Search for food banks in your area who may have volunteer opportunities.  Please contact the specific organization for information on current opportunities.
     
  • The Mesa Cannery, located at the Loop 101 and Broadway Road in Mesa, has ongoing volunteer opportunies to help repackage bulk food for food banks, such as beans or pasta.  Perfect for groups of 10-40.  Contact Kathy or Bob McNelly at 480-839-4694 or 480-695-3552 for more information.
The Association of Arizona Food Banks is an Equal Opportunity and Americans with Disabilities Act Employer.