Employment & Volunteer Opportunities

AAFB staff work together to strengthen Arizona communities so that all people are well nourished.  Below is a list of current job openings.  Please follow sumbission instructions in the position you are interested in.

Current Openings: 

Office /Executive Assistant
Status: Non-Exempt, Part Time – up to 30 business hours per week during core business hours.
Reports to: Director of Development and Marketing

Are you looking for a part-time job with flexible, day-time hours and benefits? Are you a committed, community-minded individual who wants to help end hunger?

Apply to be the Office/Executive Assistant at the Association of Arizona Food Banks (AAFB). We promote public awareness, build coalitions and partnerships, engage in advocacy to influence public policy, and support food banks to achieve a hunger-free Arizona.

You’ll be perfect for this job if you:
  • Enjoy helping people from a variety of circumstances
  • Excel at communicating to a diverse group of constituents on the phone and via email (Spanish a plus)
  • Proactively analyze and solve issues before they become large problems
  • Know your way around Microsoft Office and master new software quickly (donor management software is a plus)
  • Do what needs to be done, regardless of whether someone asked you to do it
  • Keep meticulous administrative records (basic financial transactions, meeting minutes, etc.)
  • Are a stickler for detail and organized to a fault
  • Juggle multiple tasks and priorities with confidence
  • Are a pro at using, troubleshooting, and teaching others to use small office equipment
What you’ll do
Primarily, you will perform general administrative duties that support our CEO, Board of Directors, donors, clients and colleagues. More specifically, you will:
  1. Provide support to CEO and senior management by composing letters, drafting or transcribing correspondence, reports, forms and statistical materials, ensuring that materials are prepared in a professional and timely manner. Provide comprehensive support to ensure CEO meets deadlines for various programmatic functions, reports and meetings.
  2. Schedule and assist with agenda and information packets for all AAFB Board of Directors, Committee and Task Force meetings. Take minutes or notes, transcribe and send all meeting notices, as directed or scheduled. Maintain up-to-date lists of all Board, Committees and groups with which AAFB interacts.
  3. Maintain CEOs calendar, schedule meetings and make travel arrangements.
  4. Manage organization of information within the AAFB office including general correspondence, incoming and outgoing mail, e-mail (including information inbox on the website), telephone messages, etc. Includes use of mail merges.
  5. Provide information to callers needing emergency food assistance referring them to appropriate food pantries using a variety of resources using courtesy, tact, and diplomacy in telephone conversations. Spanish speaking a plus.
  6. Manage daily incoming mail and monetary contributions including preparing deposits. Perform donor database data entry and maintain donor confidentiality.
  7. Coordinate upkeep and repair of essential office equipment.
  8. Assist with special projects and activities (such as large mailings to donors and advocates) as assigned.
  9. Supervise temporary clerical assistants and/or volunteers, as needed.
Education and experience you need
Associate’s degree, office management and computer training, plus five years of progressive job related experience.

How you’ll be compensated
$15-$17/hr depending upon experience. Benefits include: paid sick and vacation time, medical benefits and retirement contributions.

How to apply
Please send a cover letter and resume to terri@azfoodbanks.org.



Volunteer at AAFB or a Food Bank near you: 
  • AAFB occasionally has a need for a front office volunteer to answer phones and perform light office work for 3-4 hours per day, on various days during the week.  Email Terri with a copy of your resume if you are interested.
     
  • Search for food banks in your area who may have volunteer opportunities.  Please contact the specific organization for information on current opportunities.
     
  • The Mesa Cannery, located at the Loop 101 and Broadway Road in Mesa, has ongoing volunteer opportunies to help repackage bulk food for food banks, such as beans or pasta.  Perfect for groups of 10-40.  Contact 480-967-8551 for more information.
The Association of Arizona Food Banks is an Equal Opportunity and Americans with Disabilities Act Employer.