Employment & Volunteer Opportunities

AAFB staff work together to strengthen Arizona communities so that all people are well nourished.  Below is a list of current job openings.  Please follow sumbission instructions in the position you are interested in.

Current Openings: 

Office /Executive Assistant
Status: Exempt, Part Time – up to 30 business hours per week during core business hours. Benefits Eligible.
Reports to: Director of Development and Marketing

The Association of Arizona Food Banks (AAFB) seeks a professional, well organized person to serve as both Office Assistant and Executive Assistant to the CEO. For this benefits-eligible position, AAFB is looking for a committed, community-minded individual who values our vision of ending hunger. This candidate will have extensive communications and phone skills and basic computer literacy. Experience with donor management software is a plus.

Required Background, Knowledge, Skills and Abilities:
  • Excellent organizational skills and attention to detail.
  • Proactive problem analysis and problem-solving skills.
  • Capability to use, troubleshoot and teach others to use small office equipment.
  • Proficient use of Microsoft Office suite; ability to master other specialty software applications as needed.
  • Excellent verbal and written communication skills, especially on the phone.
  • Ability to work with a diverse group of people and to work with little or no supervision
  • Ability to handle multiple tasks simultaneously. 
  • Proficient in basic financial record-keeping.
Primary Responsibilities:
Provide support to the CEO and perform administrative tasks for meeting of the Board of Directors, ensuring proper meeting procedures and adherence to the bylaws. As the first line of contact with callers and visitors, interact with clients, staff, board and donors with professionalism and confidentiality. Perform administrative duties as needed to support the office.

Specific Activities:
  1. Provide support to CEO and senior management by composing letters, drafting or transcribing correspondence, reports, forms and statistical materials, ensuring that materials are prepared in a professional and timely manner. Provide comprehensive support to ensure CEO meets deadlines for various programmatic functions, reports and meetings.
  2. Schedule and assist with agenda and information packets for all AAFB Board of Directors, Committee and Task Force meetings. Take minutes or notes, transcribe and send all meeting notices, as directed or scheduled. Maintain up-to-date lists of all Board, Committees and groups with which AAFB interacts.
  3. Maintain CEOs calendar, schedule meetings and make travel arrangements.
  4. Manage organization of information within the AAFB office including general correspondence, incoming and outgoing mail, e-mail (including information inbox on the website), telephone messages, etc. Includes use of mail merges.
  5. Provide information to callers needing emergency food assistance referring them to appropriate food pantries using a variety of resources using courtesy, tact, and diplomacy in telephone conversations. Spanish speaking a plus.
  6. Manage daily incoming mail and monetary contributions including preparing deposits. Perform donor database data entry and maintain donor confidentiality.
  7. With direction from the Business Manager, coordinate upkeep and repair of essential office equipment.
  8. Assist with special projects and activities (such as large mailings to donors and advocates) as assigned.
Minimum Qualifications for Education, Training and Experience:
Associate’s degree, office management and computer training, plus five years of progressive job related experience at the executive level.

Supervises: Temporary clerical assistants and volunteers, as needed.

Salary Range: $15-$17/hr depending upon experience.

To apply: Please forward a cover letter and resume with details of experience to terri@azfoodbanks.org. Resumes will be accepted until January 30 at 5:00 p.m Arizona time.



Volunteer at AAFB or a Food Bank near you: 
  • AAFB occasionally has a need for a front office volunteer to answer phones and perform light office work for 3-4 hours per day, on various days during the week.  Email Terri with a copy of your resume if you are interested.
     
  • Search for food banks in your area who may have volunteer opportunities.  Please contact the specific organization for information on current opportunities.
     
  • The Mesa Cannery, located at the Loop 101 and Broadway Road in Mesa, has ongoing volunteer opportunies to help repackage bulk food for food banks, such as beans or pasta.  Perfect for groups of 10-40.  Contact 480-967-8551 for more information.
The Association of Arizona Food Banks is an Equal Opportunity and Americans with Disabilities Act Employer.