Helping Kids Eat: Community Eligibility Provision

Community Eligibility Provision (CEP) is a powerful program created to support schools in providing free breakfast and lunch to kids that need it most. AAFB is playing a role in helping schools take advantage of this great program by providing information, technical assistance and encouragement to qualified schools to help them overcome concerns or obstacles standing in the way to CEP implemention. Contact our Children/Youth Outreach Managers Monique Cordova at 602-528-3434 or monique@azfoodbanks.org and Chris Boyd at 520-401-8413 or chris@azfoodbanks.org for more information and how we can help you implement CEP at your school or district! Thank you to the Arizona Department of Education (ADE) for their direction with the stages below.
 

 

How is CEP working for schools that have chosen to implement it? 
Check our our CEP satisfaction survey results!


Community Eligibility Provision – How to apply.

To apply for participation in CEP, the following documents should be completed and submitted to the ADE.
Submissions must be made on or before June 30.
  1. CEP Participation Form Edit the form to reflect the LEA legal name in paragraph 1. An authorized signer must sign and date the form.
  2. Free and Reduced Price Policy (FRPP) This is a semi-permanent document that outlines your policies and procedures for serving free and/or reduced price meals. Fill in the grey areas of the form and all sections requesting written information. It must be updated and submitted to ADE as part of the Community Eligibility Provision (CEP) application to outline the counting and claiming policy and operational procedures in place for site(s) operating regular School Nutrition Programs or any Provisions. Reminders: In C. For CEP sites, indicate Direct Certification will be conducted no less than one time annually on or around April 1; in Q. ensure the CEP media release is sent to ADE along with the completed policy statement. The FRPP document must be signed by an authorized signer. Scanned documents are acceptable.
  3. Addendum-Community Eligibility Provision This is a semi-permanent document that outlines policies and procedures for sites operating the CEP. Fill in the grey areas of the form. The addendum must be updated and submitted to ADE as part of the CEP application.
  4. CEP Eligibility Worksheet Enter the identified student information reflective of April 1 of the school year prior to CEP implementation for each applying site. Please ensure the type of participation is indicated by entering the information in the correct tab(s) (i.e. individual site(s), group or groups of sites, or districtwide). Remember, LEAs with only 1 site total should enter the identified student information on the “districtwide” tab. Additionally, all sites in the district must be listed with their specific identified student counts and enrollment if the entire district is applying for the CEP.
  5. Complete the CEP Online Course Upon completion of the course, you will be directed to take a quiz. The quiz must be passed with a minimum of 8 of 10 content questions answered correctly, in order to obtain the certificate of completion (unlimited attempts). You will receive a copy of your "certificate of completion" within 10 days from ADE. Submit a copy of the “certificate of completion” to signify the participant completed and passed the CEP online course.
CEP Annual Notification of LEA and School Level Eligibility for SY2017-18 (revised 5/1/17)

CEP Monthly Federal Reimbursement Estimator (Excel)
 


Intro To Community Eligibility Provision Webinar 
Presented on 5/16/17, this webinar covers Basics of the Community Eligibility Provision, what benefits it can bring for a school, information for how to apply and questions answered from ADE.  You will also hear from Eddie Cruz with Peach Springs Unified School District as he discusses the impacts CEP has had on his school.  

 


Just looking for the slides?  Click here
 


Additional CEP Resources to Use and Share:

Arizona Department of Education/Health and Nutrition Services:  Arizona specific information and application materials can be found here.

Food Research & Action Center CEP tools

USDA Community Eligibility Provision Resource Center 

USDA 2017 Webinar: Overview and Timeline SY2017-18

U.S. Department of Education Title I Guidance for Community Eligibility Schools